CEPI is looking for an HR, Finance and Operations Officer / Coordinator to complement the London office.

This role reports into the HR and Operations Manager UK and works closely with the Finance and Operations team in Norway.

If you are a person interested in making businesses operate efficiently and have a passion for joining an organisation that has global human health at the heart of its mission then take a look at the job details below. If you think you could meet or exceed the education, experience, knowledge and skills requirement, we would love to see your application.

Objectives

As the HR, Finance and Operations Officer / Coordinator you will be responsible for helping to develop and maintain the smooth operation of HR, Finance, Procurement, IT and Facilities to enable CEPI UK to operate efficiently and professionally. You will need to be able to step up and deputise for the HR and Operations Manager UK – working closely with colleagues in Norway and the US.

Accountabilities

• Assisting / coordinating recruitment and on boarding of new staff
• Assisting the management of employee benefits and general terms and conditions from employee welfare to general and personal insurances
• Supporting and / or taking responsibility of specific areas of HR and / or projects as appropriate
• Support and develop finance administration and coordination – facilitating the finance processes from financial commitment and forecasting through to invoicing and payment in association with the Finance team in Norway and our UK accountants.
• Coordinate and assist managing the procurement process for all financial commitments in association with the Procurement function in Norway
• Assist in managing the office facilities from coordinating office moves to managing general maintenance items
• Be a local IT champion – logging issues and fault finding to ordering and managing IT equipment in association with the IT Team in Norway
• Supporting and / or taking responsibility for specific areas of Operations and / or related projects as appropriate

Education, Experience, Knowledge and Skills

This is an opportunity for someone who can demonstrate:

• High literacy in IT and MS systems, MS Office, MS Teams, SharePoint etc.
• The ability to learn fast- naturally inquisitive
• Great communicator with diplomacy with good numeracy skills
• Efficient, effective and proactive with a positive can-do attitude
• A-Level or equivalent level of education plus experience – essential
• Experience in an office environment with involvement in Finance, HR, Procurement, Facilities and IT (or as many of those as possible)
• Experience in a multi-site organisation liaising and coordinating with offices elsewhere

Travel and Location Requirements

This position is based in London (Euston) with occasional trips to Oslo, Norway.

What We can Offer You

• Experience from the international effort on developing vaccines against EIDs and accelerating vaccine development response to outbreaks
• An exciting job opportunity at a newly established international organisation focusing on funding and facilitating vaccine development
• Attractive benefit package including holidays, health benefits and private pension arrangements.
• Competitive salary

How to Apply

If you are interested in being considered for this position, please click on the Apply Now button to upload your Curriculum Vitae along with a covering note explaining why you are interested in this role (less than 250 words).

If you have any questions about the position, please email [email protected].

CEPI is looking for a Communications and Advocacy Manager to help build CEPI’s profile and support all our external facing work. This role reports into the Director of Communications and Advocacy.

This is a great opportunity for a candidate with a broad set of skills looking to deepen their understanding and develop their role in a new organisation.

If you are interested in joining the CEPI team and think you have the appropriate qualifications for this role, please read the detailed job description below and follow the instructions for applying.

Objectives
As CEPI’s Communications and Advocacy Manager you will be part of a dedicated team responsible for building the profile of CEPI and supporting the organisation’s overall mission. This role would suit someone comfortable working across multiple platforms with an ambition to help shape and implement CEPI’s overall approach to communications and advocacy.

Accountabilities

• Support the continued development and implementation of CEPI’s Communications strategy
• Work with the Director of Communications and Advocacy to develop organisation-wide and targeted messaging
• Ensure senior members of CEPI’s team are prepared and briefed for key meetings and media interviews
• Work with the Director of Communications and Advocacy to develop plans for set-piece news announcements
• Oversee CEPI’s growing social media presence and help support the development of interesting and engaging content for CEPI’s website
• Work alongside the Resource Mobilisation team to complement and implement CEPI’s Resource Mobilisation strategy
• Deputise for the Director of Communications and Advocacy where appropriate

Education, Experience, Knowledge and Skills

• This is an opportunity for someone who has a degree or equivalent level of experience and education. You will also need to demonstrate:
• Experience in overseeing creation of digital and social media content
• A broad understanding of traditional media relations
• Excellent written skills
• Understanding and experience of strategic communications
• An interest in the issues and sectors that CEPI works across
• Good knowledge and experience of working across digital, social and mainstream media channels
• Proven ability to ‘translate’ complex technical information into clear and engaging material for a non-expert audience
• Intellectually curious with an interest in and passion for CEPI’s mission
• Flexible and team orientated, self-starting, entrepreneurial and proactive

Travel and Location Requirements

• Based primarily in London but would consider Oslo or Washington DC as a base for the right candidate
• This role will involve some international travel

What We can Offer You

• Experience from the international effort on developing vaccines against EIDs and accelerating vaccine development response to outbreaks
• An exciting job opportunity at a newly established international organisation focusing on funding and facilitating vaccine development
• Attractive benefit package including holidays, health benefits and private pension arrangements
• Competitive salary

How to Apply

For further information regarding the position, please contact Josh Murray, Managing Director at Nicholas Howard, + 44 (0) 1264 810 076,  or email [email protected]

All enquiries will be treated confidentially. Applications will be processed on a continuous basis.

CEPI is looking for a Financial Awards Officer / Manager to join our Legal and Business Development team. The position is based in Oslo and reports to the General Counsel and Director of Business Development. We expect candidates will have at least 3-5 years’ experience with project-related finance, documentation and due diligence. Candidates with substantial experience are also welcome to apply.

The CEPI vision –“We want to stop future epidemics by developing new vaccines for a safer world”. Vaccines are one of the world’s most important health achievements. Yet their life-saving potential hasn’t yet been realised for many known and unknown epidemic threats, particularly in low-income countries, where the risks and needs are often greatest.

Launched at the World Economic Forum in Davos in January 2017, CEPI is a partnership of public, private, philanthropic and civil society organisations established to stimulate, finance and coordinate vaccine development for emerging infectious diseases. These diseases have been identified based on WHO’s R&D Blueprint, and encompass those for which vaccine development is unlikely to occur through market incentives alone.

CEPI has currently investment commitments of about $750 million from the governments of Germany, Japan, Norway, Canada, Australia, UK, and from Wellcome and the Bill & Melinda Gates Foundation, with an initial aim of reaching funding commitments if $1 billion for its first five year investment cycle.

OBJECTIVES

As CEPI’s Financial Awards Officer/Manager in Oslo, you will support CEPI’s vaccine science, vaccine development and legal and business development teams with finance (transactions, project-related due diligence), compliance and documentation. This will include support for major project calls for proposals (US$ 500K – US$ 50 million) from initial review through to implementation and delivery, as well as ongoing support for other projects.

MAIN TASKS

• Conduct financial and budget due diligence and manage integrity due diligence to support project proposal review and negotiations with applicants/partners. This includes close cooperation with scientific, legal and business development colleagues as part of the CEPI project team
• Assist in negotiating contractual commitments (particularly focused on finance, compliance and reporting requirements) together with legal and business development colleagues
• Establish and maintain strong relationships with awardees/partners during project execution
• During project execution, follow up on financial reporting expected from awardees, analysing actual and projected expenses, potential impact on payment schedules, management of deviations, and effective internal communications to facilitate awardees’ project management and ensure CEPI’s aims are supported
• Prepare budget, forecasts and finance documentation to support internal portfolio evaluation and management reporting
• Contribute to improving internal and external processes related to awardee/partner reporting and monitoring
• Help to establish award-related template agreements (such as non-disclosure agreements, change order forms etc) and support implementing and improving information management systems for awards and other contracts
• Collaborate with stakeholders across the organisation on the implementation and administration of contracts, including active participation in regular project team meetings

EDUCATION, EXPERIENCE, KNOWLEDGE AND SKILLS

CEPI expects the successful candidate to have:

• Degree or equivalent level of educational experience
• Experience in a finance, grant management, business development or related area
• Chartered or management accountant or similar finance/grant management/business development role
• Experience in life sciences industry or grant making/receiving organisations preferred
• Excellent communication skills, with confidence communicating in English. Additional languages an advantage
• Good working knowledge of the Office Package, especially Excel and the use of ERP-systems
• Ability to work as part of an international team with motivation to be autonomous as appropriate. There is an expectation of reasonable international travel for this role with trips to other CEPI offices and partner/awardee organisations in Europe and the rest of the world as appropriate.

WHAT CEPI CAN OFFER YOU

• An exciting job opportunity at a newly established international organisation focusing on funding and facilitating vaccine development
• Experience from the international effort on developing vaccines against emerging infectious diseases (EIDs) and accelerating vaccine development response to outbreaks
• Global collaboration and impact
• Meaningful and challenging work
• A diverse and inclusive workplace
• A learning organisation
• Attractive benefit package, including private pension arrangements
• Competitive salary

HOW TO APPLY

For further information regarding the position, please contact Leif Thoring, Senior Advisor in Dfind AS, direct line +47 913 68 810 or email [email protected].

All inquiries will be treated confidentially.
Applications will be processed on a continuous basis.

As our Head of Operations, you will be responsible for ensuring a smooth and efficient running of CEPI globally.  You will be part of a dynamic and international team and will work closely with all CEPI offices, currently in Oslo, London and Washington DC. The position will report administratively to the Director of Finance.

All applicants need to be fluent in Norwegian and English and the position will be based in Norway, but some travel must be expected.

KEY TASKS

• Responsible for evaluating, establishing and running a robust operational infrastructure for the various CEPI teams globally
• Responsible for CEPI’s infrastructure such as office management, procurement and contracts, IT and technology and for ensuring a compliant organizational structure in cooperation with the Governance, Risk and Compliance Manager
• Lead the work on and provide expert advice on procurement processes and relevant contract negotiations
• Identify opportunities to streamline business processes and systems
• Establish a culture of continuous improvement
• Day to day leadership of the operations team
• Support potential investor reviews and audits
• Advise CEPI management on effective routine and procedure issues

PROFESSIONAL COMPETENCIES

• University degree in administration, engineering or economics
• Proven track-record in independently designing and implementing routines and procedures for a high-visibility organisation
• Working experience from international organizations and/or governmental institutions is an advantage
• At least 10+ years of relevant experience
• Ability to operate and communicate at both strategic and operational levels
• Experience in negotiations and public procurement
• Experience in leading teams from different departments to achieve organizational goals
• Entrepreneurial self-motivated and able to independently drive projects
• Knowledge of and experience in data analysis and evaluating IT processes and controls
• The ability to work alone and take a lead when hurdles arise or when tasks require completion
• Experience with working in changing environments and to quickly meet new challenges

PERSONAL SKILLS

• Exhibit high ethical standards and professionalism
• Have the ability to create an efficient infrastructure for a high-profile global health institution
• Experience in developing maintaining and monitoring a business continuity plan
• Strong interpersonal skills, able to present various topics at all levels in the organization
• Can manage complex infrastructure projects and processes and coordinate authority
• Can meet deadlines and has a self-driven and independent working style
• Able to communicate with all business units in a clear and understandable manner
• Strong interpersonal skills, and comfortable with senior executives, stakeholders and board members
• Experienced from and motivated to work in a diverse cultural environment
• Ability to work and thrive in a business developing at a fast pace

WHAT WE CAN OFFER

• Global collaboration and impact
• Meaningful and challenging work
• A diverse and inclusive workplace
• A learning organisation
• An organisation built on values: Teamwork, Respect, Achievement, Integrity, Transparency
• Attractive benefit package, including private pension arrangements

All inquiries will be treated confidentially. Applications will be processed on a continuous basis.

ABOUT CEPI

We want to stop future epidemics by developing new vaccines for a safer world. Vaccines are one of the world’s most important health achievements. Yet their life-saving potential hasn’t yet been realized for many known and unknown epidemic threats, particularly in low-income countries, where the risks and needs are often greatest.

CEPI was launched at the World Economic Forum in Davos in January 2017, and is a partnership of public, private, philanthropic and civil society organizations established to stimulate, finance and coordinate vaccine development for emerging infectious diseases. These diseases have been identified based on WHO’s R&D Blueprint, and encompass those for which vaccine development is unlikely to occur through market incentives alone.

CEPI has currently investment commitments of $737 million from the governments of Germany, Japan, Norway, Canada, Belgium, Australia, UK and from Wellcome and the Bill & Melinda Gates Foundation, with an initial aim of reaching funding commitments if $1 billion for its first five year investment cycle. CEPI’s mission is to insure the world against epidemic diseases.

For further information regarding the position, please contact Leif Thoring, Senior Advisor in Dfind AS, direct line +47 913 68 810 or Senior Advisor Rune Løberg, direct line +47 934 80 620.